Assessor Resource

ICTWOR302
Organise material supply

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the, skills and knowledge required to organise material supplies for a telecommunications project, including preparing and evaluating tenders from third party suppliers.

It applies to individuals who may be involved in assessing installation requirements, planning and performing installations, testing installed equipment and fault finding. It involves a degree of autonomy and may include limited supervision of others.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements

Performance Criteria

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine material needs

1.1 Assess material needs from design plans and comply with relevant legislation, codes, regulations and standards

1.2 Check availability of required materials within existing stock

1.3 Assess availability of material from preferred suppliers

2. Prepare and evaluate tenders

2.1 Develop specifications and criteria for material supply and purchasing

2.2 Prepare tender documents and invite quotes from material suppliers according to enterprise policy

2.3 Evaluate tenders and ensure they are detailed in accordance with enterprise procedures

3. Organise delivery of equipment and material to site

3.1 Select types and quantities of equipment available from existing stocks and pack for distribution

3.2 Arrange delivery of equipment and material within specified timeframe

3.3 Organise third party supply according to agreed timeframe and supply agreements

4. Undertake administrative tasks

4.1 Record warranty details and distribute to relevant parties as required

4.2 Issue relevant financial documents according to enterprise policy

4.3 Record materials received in asset register according to enterprise procedures

4.4 Complete administrative requirements according to enterprise procedures

Evidence of the ability to:

accurately apply the tender process according to both enterprise and legislative requirements

comply with all related work health and safety (WHS) requirements and work practices

determine material needs:

from design plans

from relevant databases

beyond current holdings

organise supply of equipment and material to site

record materials received on asset register.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify appropriate engineering and design practices and procedures

outline enterprise permit and recording procedures

describe WHS practices

outline work planning and organisational theory

describe relevant plant and equipment operations

identify relevant statutory requirements

identify time management techniques

identify tools, equipment and materials required to do the work.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the telecommunications – workplace effectiveness field of work and include access to:

a site for ordering materials

relevant regulatory, enterprise, supplier and equipment documentation.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements

Performance Criteria

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine material needs

1.1 Assess material needs from design plans and comply with relevant legislation, codes, regulations and standards

1.2 Check availability of required materials within existing stock

1.3 Assess availability of material from preferred suppliers

2. Prepare and evaluate tenders

2.1 Develop specifications and criteria for material supply and purchasing

2.2 Prepare tender documents and invite quotes from material suppliers according to enterprise policy

2.3 Evaluate tenders and ensure they are detailed in accordance with enterprise procedures

3. Organise delivery of equipment and material to site

3.1 Select types and quantities of equipment available from existing stocks and pack for distribution

3.2 Arrange delivery of equipment and material within specified timeframe

3.3 Organise third party supply according to agreed timeframe and supply agreements

4. Undertake administrative tasks

4.1 Record warranty details and distribute to relevant parties as required

4.2 Issue relevant financial documents according to enterprise policy

4.3 Record materials received in asset register according to enterprise procedures

4.4 Complete administrative requirements according to enterprise procedures

Evidence of the ability to:

accurately apply the tender process according to both enterprise and legislative requirements

comply with all related work health and safety (WHS) requirements and work practices

determine material needs:

from design plans

from relevant databases

beyond current holdings

organise supply of equipment and material to site

record materials received on asset register.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify appropriate engineering and design practices and procedures

outline enterprise permit and recording procedures

describe WHS practices

outline work planning and organisational theory

describe relevant plant and equipment operations

identify relevant statutory requirements

identify time management techniques

identify tools, equipment and materials required to do the work.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the telecommunications – workplace effectiveness field of work and include access to:

a site for ordering materials

relevant regulatory, enterprise, supplier and equipment documentation.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess material needs from design plans and comply with relevant legislation, codes, regulations and standards 
Check availability of required materials within existing stock 
Assess availability of material from preferred suppliers 
Develop specifications and criteria for material supply and purchasing 
Prepare tender documents and invite quotes from material suppliers according to enterprise policy 
Evaluate tenders and ensure they are detailed in accordance with enterprise procedures 
Select types and quantities of equipment available from existing stocks and pack for distribution 
Arrange delivery of equipment and material within specified timeframe 
Organise third party supply according to agreed timeframe and supply agreements 
Record warranty details and distribute to relevant parties as required 
Issue relevant financial documents according to enterprise policy 
Record materials received in asset register according to enterprise procedures 
Complete administrative requirements according to enterprise procedures 

Forms

Assessment Cover Sheet

ICTWOR302 - Organise material supply
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

ICTWOR302 - Organise material supply

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: